This week I tried to focus on Project Management Communication. It is an interesting phase in the project planning life cycle. Projects tend to be full of details, changes, responsibilities, and many other forms of information that need to be exchanged between project team members.
Sometimes people should really communicate more. The following graph is a very popular motivational graph for project management communications and team collaboration activities in general.
I tried my best to simplify the concept as per the advice I got from my group in the breakout room last week. I used SketchPad software to show the main ideas in communication planning, thanks to Daisy for the inspiration. The final product is not as sketchy as I wished but good enough for a first try. I was so happy when my son Yusuf (grade 7) offered to help because he liked the idea and wanted to try the Sketchpad.
I will divide communication planning into 5 main categories; Input, Communication requirements analysis, Communication planning control, Communication technology and outputs. This week I will cover the input, Communication planning control and Communication requirements analysis. The remaining two items will be covered in next week’s blog.
- Communication planning determines who needs what information and when
- Communication plans are designed at the beginning of the project and is subject to changes during the project’s different stages
- Communication Planning requires the following:
- Input information such as 1) project ecosystem factors such as location, time, budget. 2) Project charter document to understand all aspects of the project. 3) Project resources allocations and constraints that can affect the project.
- Communication Requirements Analysis which determines answers to the who, whom, what, when and how questions. This analysis also identifies methods and tools that will be used to communicate.
- Communication control mechanisms to monitor and evaluate project communication progress and effectiveness and replan if need be.
- My learning project is kind of boring lol. The topic is full of definitions, theories, mathematical processes, and so on.
- Not enough time to be creative after trying to absorb the concepts to be discussed for each week. What makes things worse is that I don’t have an artistic sense.
- Plan the Communication from Lynda.com
- Awsome open book resource “Professional Communication” book published as open-source by ecampus Ontario open library press book.
- Another excellent and well organized Project Management open book from BC open textbook
- Series of Youtube videos on project management communication by Jennifer Bridges