It is funny to watch this video after I finished my group presentation. I did everything wrong mentioned in this video. I had 82 links in my bookmarks related to the presentation topic. I was Jumping from one website to another and each site will direct me to a different source of information.
Often, we so find ourselves doing that when we are focused on one goal. When we give our full attention to a big goal, we can perform many tasks related to that goal. We can do that easily when we researching a topic of interest or preparing for a presentation (like in my case).
I was able to read, analyze, categorized and even drawing a mind map to connect my ideas and organize them. It’s not about ‘how much’ one is doing, but rather how many goals you’re trying to achieve at the same time. I can say I was multitasking towards one task.
In my case, the Internet as a source of information helped me find what I needed for my presentation. I didn’t necessarily use or say everything I found, but I sure learned a lot along the process. However, I have to admit that I felt overwhelmed and lost from the amount of information I came across. Here, I have to train myself on how to be productive and select what is important or what I need.
Michael in his blog recommended that “Focusing on one task (monotasking) should lead to the completion of one task before beginning another. The true trouble then becomes prioritizing tasks and determining the sequential order. The bonus: there are apps in productivity suites to help manage this if one can find the time to monotask learning the application.” and I can’t agree more with him. This blog post was due last week, I wasn’t able to finish it before today because of my presentation. I felt guilty that I wasn’t able to finish both tasks simultaneously and although I tried I felt very distracted and all information was entangled in my mind. I started to be stressed and lost attention to details. Now, after researching and reading about multitasking I understand what I was experiencing. I was trying to achieve two different goals in two different topics that I am way far of mastering them. As Gary Keller writes, “When we think we’re multi-tasking we’re actually multi-switching…we think we’re being productive. We are, indeed, being busy. But in reality, we’re simply giving ourselves extra work.” …“Multi-switching, not Multi-tasking.”
According to this article Psychology and Neuroscience Blow-Up the Myth of Effective Multitasking. “Says Miller, “Switching from task to task, you think you’re actually paying attention to everything around you at the same time. But you’re actually not.” The brain is forced to switch among multiple cognitive tasks as these tasks use the same part of the brain.” for example, We can drink our coffee while writing our blog and stay focus because in this case, we use different parts of our brain. Another good example is driving while texting, we use the same part of our brain to do both tasks at the same time so we will not be able to focus on any one of them.
For me personally, I am a mom of four kids, wife, worker and a student. I typically answer phones while doing house chores, which I have been doing this for 18 years and kind of mastered every single one of them. However, if I make a minor change say to answer a phone call in English, not in my first language while cooking, washing dishes or even watching TV. I can not multi-task. I need to focus and pay attention to what I am saying so I have to stop doing anything else or this phone call won’t be productive. Please note English is not in my first language.
Both tools are great and we have to use them especially with today’s advancement of technology. I wouldn’t be able to share my thoughts and work with my group on our presentation collaboratively without using a tool like Google slide. Nevertheless, I wouldn’t be able to take online classes from the comfort of my coach or writing this blog and communicating with my classmates.
Also, Adam made a very good point at the end of his blog “We have always had distractions throughout our lives that have made us better at managing a couple different tasks at one time. Multi-tasking was here just in different forms, it just seems to be evolving within technology and creating a cholesterol for work efficiency in our current day and age. “
Yes, kids have always had distractions. Record players. Radios. TV. Friends and the Internet. Somehow, society has managed to achieve amazing things. In today’s world, we can’t stay away from the internet, although I would agree that some aspects of the internet can distract people. However, the problem isn’t the tool itself, the problem is how we use that tool. There are lots of tools, apps or software that we can use to block notifications or track our time on the Social media. Apple just recently announced the new app called “Screen time” that has been added to its new IOS version. I have also been introduced to the relatively new methodology GTA ”Getting Things Done” that was created by David Allen. It is a complete methodology that’s worth checking, and he even has some recommendations for apps to use to apply his methodology. Google tasks, Reminders, Evernote and Todoist are just a few examples of many available tools and apps. How about you, what is your best productivity tool or app?